Use Microsoft FindTime to schedule meetings faster on Outlook

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Finding out the best fourth dimension for the meeting with your office colleagues is oftentimes not an piece of cake chore. You lot have to first ask them about their convenient time then friction match the same with your schedule to get in at the all-time suited time for all. The job of deciding when to meet is relatively simple if in that location are lesser people as attendees, however, how about if the meeting requires more than people. The job just gets really tough with some not available or people dropping off due to varied reasons. All this process makes you invest lots of your productive time, isn't it!

FindTime is an application that can assistance you lot schedule meetings faster. An add-in for Microsoft Outlook, FindTime helps you to decide on a meeting time easily with a systematic approach and that as well without much of your involvement. The app automatically suggests to you lot what days and times work best for people required to attend the meeting. Hence, helping you to arrive at the consensus fourth dimension pretty easily. Read below to find how to schedule meetings faster.

How to use Microsoft FindTime on Outlook

FindTime cuts downwardly on organizing time. As an Organizer, yous propose your selected times to all attendees and allow everyone to vote. Once there is a consensus washed through voting, FindTime sends out the meeting invite on your behalf, and thus eliminates the time that yous unremarkably have to invest in coordinating with people and arriving at the best time for all.

To start using FindTime

The first step is to install FindTime and to do that, you lot are compulsorily required to login into Office 365 accounts. Once yous are logged in, you lot tin install FindTime from the Office store. Once installed, restart Outlook and you can see the FindTime icon located at the tiptop correct corner of the Outlook screen. Notation the difference in appearance on Outlook and Outlook on the Web shown below.

On Outlook app

On Outlook on the web

And then having set up the App, now you can compose a new email or reply to an existing electronic mail for scheduling a meeting.

For instance, if yous desire to set up a coming together with the people listed past replying to an existing electronic mail. Click on"Reply with Meeting Poll".

A panel opens through which y'all tin prepare the meeting duration time. The middle and lower portion of the panel allows y'all to run into the schedule of the people whom you lot wish to invite for a meeting. Here you lot tin can select multiple fourth dimension slots and ship them to people involved request them to vote.

People'south status is represented by different colors and based on the same you can determine which coming together slot is best suited for all.

Click on "Adjacent" and you see the shortlisted time slots and tabs similar "coming together location". You are now ready to make an invite. Click "Insert to e-mail" to make an invite.

Having made an invite, click "ship" on your bulletin inbox window to allow people to starting time voting on the time slots you have selected. Everyone invited can see the online poll about who is voting for which time. Y'all tin can fifty-fifty know others know nearly your favorite slot.

As presently equally the votes are in, the invite gets scheduled and your coming together has been set up upwards. The Organizer too gets an electronic mail most the invite confirmation.

Note: On the recipients' side, they just demand an email address to receive your invite and internet access to vote at the FindTime website. Also, they tin can vote from whatsoever device they wish from. Recipients do non need to have FindTime installed on their PC or handphone, or for the matter an Office 365 business relationship.

Visit findtime.microsoft.com to start using FindTime and permit us know if you similar this new app from Microsoft.

Ankit Gupta is a writer by profession and has more than vii years of global writing experience on engineering and other areas. He follows technological developments and likes to write about Windows & IT security. He has a deep liking for wild life and has written a volume on Top Tiger Parks of India.